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Boys’ Soccer -Coach Lohr
Football – Coach Tew, Coach Brinkman, Coach Murphy, Coach Banks
Girls’ Track -Coach Benders
Volleyball – Coach Hoyt

Boys’ Basketball – Coach Tew
Girls’ Basketball –
Wrestling – Coach Luttrell

Baseball – Coach Tew
Boys’ Track – Coach Benders
Girls’ Soccer – Coach Taft
Softball –

Arbiter-Athlete Instructions and Forms

In order for your child to participate in athletics, parents and students must complete the online registration at Arbiter-Athlete by uploading the student-athlete physical, participation, and concussion forms. A few tips: We’ve learned this works best if you are sitting with your child(ren) and on separate devices. Remember to “Refresh” your page as you go through this process, as it is helpful when you are not seeing a form you uploaded. If you have any questions or concerns, please contact Mr. Jackson.  Follow the steps below to complete pre-participation registration:

1) Read the Athletic Handbook at CCS Athletic Page

2)  If you plan to take your child with you from the game(s) you need to fill out the following form.  GCMS Ride With Parent Form 20-21 (you will need to print this form and turn it in to your coach).

2) Create Accounts: Both a parent and student are required to create separate accounts.

  • Go to FinalForms Create your parent account, then a student account. *Creation of accounts can be done on all devices with an internet connection: Computers, Smart Phones, Tablets, iPads, etc.
  • Home School selection- this is the school that you/your student attends/studies. Do NOT select the school district in which your school resides.
  • What if my student plays for both the Middle School and High School?! If your student plays on both a middle and high school team, upon account creation, select the home school in which your STUDENT STUDIES. You will be able to select the secondary school within the Additional Schools section after creating your account.

3) Link Parent & Student Accounts:

  • Once logged in, you will be prompted to link the parent and student account. Enter the email address to send an invitation to the parent/student. The invited person clicks on the link via email or text message to finish the linking process. The invited person can also log in and accept the link request, via the prompt after logging in.
  • Why do I have to link accounts? Forms required by your school, often require both a parent and student signature to mark the form as completed. For the PlanetHS system to know what student and parent will be viewing and signing the proper forms, a linked parent/student account is required.

4) Athletic Forms button: Click the Athletic Forms button to move to the Pre-Participation Forms Overview Page and complete the required digital forms.

5) Select the Sports in which you will participate: In the Sports Interest section, check all the sports in which you will be participating. Note: Additional Schools (If Applicable) If you/your student participate in sports at multiple schools, add the additional schools here. If you/your student do not play for multiple schools, leave this section blank.

6) Complete & Sign Digital Forms: Click on each form link, complete each form, and click the Sign & Submit button.

  • Both the parent and student must complete this step.
  • Your school/district chooses which forms require the student, parent, or student AND parent signatures.
  • Parents will only see example forms until the parent and student accounts are linked. Once the accounts are linked, the parent example forms will convert to web-forms for completion. *The student will always see the webforms to complete and sign, even before the accounts are linked. This gives the ability for students to send a parent linked account request and to upload the physical exam signed by the physician during group physicals.
  • Upload Buttons are shown when you are required to upload a document instead of completing the web-form. For example, the physical exam form your physician completes or a birth certificate. These forms can be uploaded by either the parent or student but require the parent’s signature.

7) Accepted Forms Notification: When your school has accepted all forms, a notification will be sent to you stating all forms have been accepted. You will be notified via email and/or text message (only if you have selected the text message option during account creation) if a form has been denied by your school. You will be given the reason for denial and link to review and resubmit your changes back to the school.

8) Students should listen to announcements and participate in tryouts. Students who miss tryouts will miss the opportunity to be on the team.
9) Attend the mandatory Concussion training (usually scheduled immediately after the open house) &
10) Check the CCS Athletics page for the most current schedules, directories, and other information at

Additional Information

Please visit the Cumberland County Schools Athletics Department for the most current games and schedules, or to view only Middle School Schedules, use the link:  NC Prep Sports.

Some of the requirements for participation in athletics are as follows:

1. You must attend Gray’s Creek Middle School.
2. You must have been in attendance for 85% of the previous semester – absent no more than 13 days – at an approved school.
3. You cannot fail more than 1 core course and 2 electives in the previous semester.
4. You must get a current physical each year, to remain on file at GCMS.
5. Cannot become 15 years of age before August 31st of the current school year.
6. You must have a current concussion on file in the athletic office.
7. Football for grades 7th & 8th only.
8. GPA must have a weighted 2.0 or 77 average for the previous semester (2.0 or 70 average beginning Spring 2016).
9. For more details, read the handbook at: Cumberland County Schools Athletics Department

–  Game time will be at 4:00 pm.
–  All games count towards Division Title.
–  Admission is $4.00 (may be subject to change).
–  Parents must pick up students promptly after games end.
–  Students who are repeatedly picked up late at school events risk being banned from participating in after-school activities.



Published by Mary Ellen Oxendine on October 14, 2019